Changing a DDO in CFMS typically requires the involvement of both the old and new DDOs, and the specific steps may vary depending on your region or department. Here’s a general guideline:
For the outgoing DDO:
- Complete all pending tasks and bills: Ensure all employee salaries and bills under your responsibility are processed and submitted accurately before handing over.
- Generate handover report: Prepare a report detailing outstanding dues, pending challans, and any employee-related issues needing attention.
- Inform employees: Communicate the DDO change to your employees and provide relevant details about the new DDO.
- Limit access: If possible, restrict your CFMS access to prevent accidental modifications during the transition.
For the incoming DDO:
- Coordinate with outgoing DDO: Establish communication and obtain the handover report and any necessary information from the outgoing DDO.
- Verify employee data: Review employee details in CFMS for accuracy and completeness.
- Familiarize yourself with pending tasks: Understand any outstanding bills, challans, or employee issues requiring your attention.
- Update your profile: Ensure your CFMS profile reflects your new DDO code and designation.
- Communicate with employees: Introduce yourself to your employees and establish communication channels.
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